Volunteer Handbook

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Create Date August 6, 2024
Last Updated August 6, 2024

Volunteer Handbook

On behalf of the Board of Education, staff and students, I want to thank you for your interest in and involvement with the Sisters School District.

Reaching the District goal of increased academic achievement for each student requires a community-wide effort. In addition to the commitment of our teachers, administrators and support staff, we must have strong community partnerships. School volunteers play a critical role in this effort.

Research shows that children do better when families are partners in their children’s education. It is evident in the increased student achievement, higher test scores, improved attendance, improved student attitudes and behavior, graduation rates, and post-secondary enrollment. Volunteers are true partners in our schools. We cannot be successful without you.

Sisters School District Office Hours

Monday – Friday: 8:00a.m. – 4:00p.m.

Sisters School District Contact Details

Sisters School District Office

Sisters School District Website

Address: 525 E. Cascade Avenue, Sisters, Oregon 97759
Phone: 541-549-8521
Email: ssd@ssd6.org

Sisters Elementary School

Sisters Elementary School Website

Address: 2155 W McKinney Butte Road, Sisters, OR 97759
Phone: 541–549-8981
Email: ses@ssd6.org

Sisters Middle School

Sisters Middle School Website

Address: 15200 McKenzie Highway, Sisters, Oregon 97759
Phone: 541-549-2099
Email: sms@ssd6.org

Sisters High School

Sisters High School Website

Address: 1700 W. McKinney Butte Road, Sisters, Oregon 97759
Phone: 541–549-4045
Email: shs@ssd6.org

Transportation Department

Address: 15100 McKenzie Hwy, Sisters, OR 97759
Phone: 541–549-9681

Staff Resources

Sisters School District Department Quick Contact

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Notification of Rights under FERPA for Schools

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records. These rights are:

The right to inspect and review the student's education records within 45 days after the day the Sisters School District receives a request for access.

Parents or eligible students who wish to inspect their child’s or their education records should submit to the school principal a written request that identifies the records they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

Parents or eligible students who wish to ask the Sisters School District to amend their child’s or their education record should write the school principal, clearly identify the part of the record they want changed, and specify why it should be changed. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. The criteria for determining who constitutes a school official and what constitutes a legitimate educational interest must be set forth in the school’s or school district’s annual notification for FERPA rights. A school official typically includes a person employed by the school or school district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board. A school official also may include a volunteer, contractor, or consultant who, while not employed by the school, performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the school discloses education records without consent to officials of another school or school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Sisters School District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Student Privacy Policy Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in § 99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, § 99.32 of the FERPA regulations requires the school to record the disclosure. Parents and eligible students have a right to inspect and review the record of disclosures. A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –

To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in § 99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(3) are met. (§ 99.31(a)(1))
To officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of § 99.34. (§ 99.31(a)(2))
To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State educational agency (SEA) in the parent or eligible student’s State. Disclosures under this provision may be made, subject to the requirements of § 99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf, if applicable requirements are met. (§§ 99.31(a)(3) and 99.35)
In connection with financial aid for which the student has applied or which the student has received, if the information is necessary for such purposes as to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§ 99.31(a)(4))
To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to § 99.38. (§ 99.31(a)(5))
To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction, if applicable requirements are met. (§ 99.31(a)(6))
To accrediting organizations to carry out their accrediting functions. (§ 99.31(a)(7))
To parents of an eligible student if the student is a dependent for IRS tax purposes. (§ 99.31(a)(8))
To comply with a judicial order or lawfully issued subpoena if applicable requirements are met. (§ 99.31(a)(9))
To appropriate officials in connection with a health or safety emergency, subject to § 99.36. (§ 99.31(a)(10))
Information the school has designated as “directory information” if applicable requirements under § 99.37 are met. (§ 99.31(a)(11))
To an agency caseworker or other representative of a State or local child welfare agency or tribal organization who is authorized to access a student’s case plan when such agency or organization is legally responsible, in accordance with State or tribal law, for the care and protection of the student in foster care placement. (20 U.S.C. § 1232g(b)(1)(L))

To the Secretary of Agriculture or authorized representatives of the Food and Nutrition Service for purposes of conducting program monitoring, evaluations, and performance measurements of programs authorized under the Richard B. Russell National School Lunch Act or the Child Nutrition Act of 1966, under certain conditions. (20 U.S.C. § 1232g(b)(1)(K))

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Resources

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Resources

District Office & Operations

School Services

School Portals

Canvas (Learning Management System)

Clever

Online Payment Portal

ParentSquare

Synergy (Student Information System)

Titan (Nutrition Services)

I want to

Resources

District Office & Operations

School Services

School Portals

Clever

Online Payment Portal

ParentSquare

Synergy (Student Information System)

Titan (Nutrition Services)

Volunteer Handbook

Sisters School District Office Hours

Sisters School District Contact Details

Staff Resources

Sisters School District Department Quick Contact

FERPA

Privacy Policy

Privacy Policy

Interpretation and Definitions

Interpretation

Definitions

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

Usage Data

Tracking Technologies and Cookies

Use of Your Personal Data

Retention of Your Personal Data

Transfer of Your Personal Data

Delete Your Personal Data

Disclosure of Your Personal Data

Business Transactions

Law enforcement

Other legal requirements

Security of Your Personal Data

Children's Privacy

Links to Other Websites

Changes to this Privacy Policy

Contact Us

Volunteer Handbook

Newsletter Signup