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KG-AR - Community Use of District Facilities

Community Use of District Facilities PROCEDURES AND CONDITIONS FOR USE 1. Facility use may be requested by contacting the Building Usage Coordinator at the District Office. An approved facility usage agreement must be in place prior to use for all individuals and groups. 2. The Building Usage Coordinator will input all school/building events into the online facility scheduling system. The Facility Use Coordinator must approve all facility usage for individuals and groups before it is committed for use. 3. Facility use scheduling fees will be consistently administered. School facilities are intended for the benefit of public education and use by the community is an important, but secondary, function of the facilities. Therefore, school use of facilities shall have priority over the community uses and shall pre-empt public and private use as necessary (individual schools have priority over the use of their own facilities). In weighing competing requests, Schedule A shall have priority over Schedule B use, Schedule B will have priority over Schedule C use, and Schedule C will have priority over Schedule D use. 4. Locker rooms and showers are generally not available for non-district individuals and groups but may be made available only with the approval of both the Director of Operations and the building Principal. Under no circumstances shall the showers and locker rooms be available for use when students are scheduled to be in the facility. 5. Users shall not operate cafeteria kitchens. If kitchens are necessary, they shall be contracted through the Nutrition Services office and staffed by district Nutrition Services personnel. The user must pay all personnel costs associated with the usage. 6. The Sisters School District has sole and absolute discretion as to whom it grants access to any of its facilities. Sisters School District 6 Sisters School District Facility Usage Agreement 2-23 7. Physical activities are only permitted in gymnasiums/athletic rooms or fields. 8. Shops, laboratories, computer labs, Culinary Arts/Home Economics, Art/Craft rooms, and music rooms shall not be available for use unless a qualified school district staff member is present and responsible for the activities. 9. Facility use requests for July 1 through August 15 should be submitted prior to June 30. Personnel responsible for approving facility use requests may not be available to approve requests in a timely manner. 10. Facility usage will be booked no more than one year in advance. 11. Priority will be given to in-season sports over out of season sports. CHARGES 1. Charges for facility usage are itemized on the facility use fee schedule. Charges for kitchens and maintenance services shall be computed on a case-by case basis. 2. Facility use contracts/charges will be billed to the user prior to the event with the amount due before the event takes place and must be paid in advance unless other arrangements have been made. 3. Recurring monthly contracts will be invoiced for the month prior to use with the amount due 30 days after receipt of invoice. All fees from district facility and equipment use shall be payable to the Sisters School District and deposited at the Business Office as revenues to the School District. 4. Cancellations that occur within 72 hours of the scheduled event may be assessed a fee of $75. There is no charge for cancellations when more than 72 hours notice is given.